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SAP Ariba

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SAP Ariba

The City of Tacoma uses SAP Ariba for its procurement processes.  SAP Ariba is an eCommerce website that facilitates procurement. It allows us to securely collect our vendors' information and streamlines buyers' and sellers' ability to connect and find each other.  It enables electronic sharing of procurement related documents like bids, contracts, purchase orders and/or invoices. For more information, view our Frequently Asked Questions

                                                 

Register in SAP Ariba and complete the City of Tacoma profile questionnaire.  Once your registration is received, it will be reviewed by the City of Tacoma Finance Department, Procurement & Payables Division and you will be notified of your approval status. When all the needed information has been provided, your organization will become approved as a supplier.

 

Supplier Registration Process

Process

Description

Documentation

Step 1: Registration

First time setup of your Ariba account with the City of Tacoma.

 

OR

 

Organizations with existing Ariba accounts LOGIN to existing profile and then complete City of Tacoma Supplier Questionnaire

Link to Ariba registration

 

Blank W-9 Form**

Step 2: Remittance Questionnaire

Once step one of the registration process has been approved by the City, you will receive an email from the Ariba Administrator that the remittance questionnaire is available for you to complete.

 

Here we collect your payment information using Ariba as a secure portal.

Guide

 

Blank Payment Authorization Form**

 

Step 3: Trading relationship request

The trading relationship request will be sent once steps one and two of the registration are complete. An email from SAP Ariba will be sent on behalf of the City.

 

 

**For the security of our vendors please do not submit W-9 or Payment Authorization form via email, we will have you upload these into your secure Ariba supplier profile.

 

Invoicing in Ariba

What are you invoicing against?

Description

Documentation

A Contract

Contracts setup as no-release allow you to invoice directly against the contract.

Video

A Purchase Order

Invoices are submitted directly against a purchase order.

Video

A Blanket Purchase Order (BPO)

Invoicing against a blanket purchase order.

Video

 

 

Ariba Network Help

Process

Description

Documentation

Account Administrator Reassignment

 

 

If access to the account administrator's email is available see guide.

 

OR

 

If the account administrator is no longer with your company and there is no access to the email address on file, contact SAP Support.

Guide

 

 

 

 

Create Invoicing User

Create a new user in Ariba and give them permission to invoice on the Network.

Guide

Access Composing Invoices

This guide will show you how to access composing invoices.

 

Guide

 

Contact Us

City of Tacoma

Supplier Enablement

(206) 970-9113

 

Quick Links

-Register as a City of Tacoma Supplier
-Supplier SAP Ariba FAQs
-A&E Roster
-Small Works Roster

 

 



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