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Volunteer Opportunities

Volunteer Opportunities

Community Outreach Fair 

Volunteer

 

Participate in the Martin Luther King, Jr. Community Outreach Fair in the Lobby

Submit an application form to participate in the Volunteer Fair so you can sign up new volunteers for your non-profit organization. Community Outreach Fair Application Form.

 

Convention Center Guidelines and Rules for the Outreach Fair

Supplies

Tables and chairs are provided. Organizations are responsible for supplying their own informational materials to share with the public.

 

The use of the following items are prohibited on any surface (floor, stage, walls, etc.) in the Convention Center:

  • Single-sided or double-stick foam tape
  • Single-sided or double-stick cellophane tape
  • Masking tape
  • Decorations may not be affixed to any surfaces in the building

Set Up and Take Down

Table displays must be ready by 9:45 AM. Doors open to the public at 10 AM. Staff and volunteers for organizations must arrive no later than 9:30 AM to set up their information table.

 

Staff and volunteer names must be on the security list in order to gain access to the building.

 

After the event concludes and the public has left, organizations may take down their displays. Take down will occur by 2 PM.

 

Security

To enter the building before to 10 AM, organizations must provide persons' names to Kala Dralle by Friday, January 12 at 5 PM. Only those on the security list will be allowed into the building before to 10 AM.

 

Solicitation Prohibited

Please only provide information at the organization's assigned table area. Organizations are not to distribute information from any other organizations or companies.

 

Sales are Prohibited

Organizations are not permitted to sell anything without the express written consent of the City of Tacoma and in compliance with Greater Tacoma Convention Center guidelines.

 

Food Distribution Prohibited

Organizations are not permitted to distribute food to the public, unless the organization is the business of manufacturing, processing or distributing food as part of its standard business practice. If it is part of the organizations' business practice then please refer to the Convention Center's exhibitor's guide for details and contact City staff.

 

Giveaways

Per Convention Center guidelines, giveaways may not include self-adhesive decals of any sort (bumper stickers, etc.), balloons, yardsticks or any item that could be considered a weapon of any type.

 

Parking

There is free on-street parking around the Greater Tacoma Convention Center. Meters will not be enforced on the holiday.

 

There is also free parking at Sound Transit's Tacoma Dome Station. You can take the Tacoma Light Rail from the Tacoma Dome Station to the Convention Center.

 

Exhibitor Guidelines

Organizations hosting resource tables at the 30th Annual MLK event must adhere to the guidelines set forth from the City of Tacoma and the City Events and Recognitions Committee as well as the Greater Tacoma Convention Center. 

 

How Do You Volunteer? 

If you or your organization would like to volunteer at the 2018 MLK event, please submit the Volunteer Application Form.

 

MLK Volunteer Job Descriptions

 

Lobby tables

  • Family Fun Center Assistants (5)
    Assist CERC member with arts and crafts for children
  • History Walk and MLK Memorabilia Supervision (3)
    Help guide individuals through display and watch over memorabilia.

Set-up in ballroom

  • Seating arrangements (2)
    Place names or numbers on pre-arranged seats
  • Stuff programs with inserts (5)
  • Backroom and volunteer area (1-2)
    Food set-up and replenish performer/speaker/volunteer food and water

RSVP Guests

  • Greeters (5-7)
    Welcoming guests and directing them to the volunteer resource area (table booths) and other features
  • Program Distribution (6)
    Distribute to guests
  • Reserved Seating (5)
    Wait at the reserved seating area and verify individuals are on reserved seating list, connect with runners to help them to their seats
  • Runners for those with reserved seating (7)
    Bring those that check in at the front table with reserved seats to the ushers

During program 11 AM – 12:15 PM

 

Inside auditorium

  • Ushers (32)
    Assist guests who have reserved seating
    Posted at the corners of the seating areas and doorways into auditorium in order to maintain a smooth and orderly seating pattern; directing people and filling in empty seats

Stage manager assistance 

  • Green Room Attendants (2)
    Assist stage manager with queuing of stage speakers and performers

After program 12:15 PM – 1 PM

  • Survey collection (6)
    Collecting and requesting surveys at the end of the program; return them to staff or CERC member
  • Clean up (6)
    Recycle programs and other paper goods; ensure back room is cleaned up
  • Food Drive (1)
    One CERC member to confirm the food has been picked up
    All day 7 AM – 1 PM
  • Floater (3)
    Be available to fill in or give a break to another volunteer as needed

Schedule of Events

9 AM - Set up begins

9:45 AM - Set up is complete

10 AM - Doors open to public

11 AM - Program begins

After program concludes - Public exits

2 PM - Take down/clean up